Request for Funds (RFF)
If you have a grant through DPS Foundation, remember funds are maintained with DPS Foundation until DPS incurs expenses. A Request For Funds (RFF) must be completed and submitted to release the funds to DPS.
In anticipation of the fiscal year ending on 6/30/19 for both DPS Foundation and DPS, I am asking you to prepare two Requests for Funds (RFF) for the following project that DPS Foundation is holding funds for.
This is a two-step process. We need you to meet BOTH deadlines to ensure everything is received before our audit begins. Your cooperation is essential and much appreciated!
PHASE #1 DEADLINE IS JUNE 12th:
Please prepare a RFF and submit the request with appropriate signatures and Lawson reports using SmartSheet by June 12, 2019. You can find the reimbursement template here (www.dpsfoundation.org/rff). Please include all YTD posted expenses through at least May 31, 2019.
PHASE #2 DEADLINE IS JULY 12th:
Please prepare a RFF and submit the request with appropriate signatures and Lawson reports using SmartSheet by July 12, 2019. You can find the reimbursement template here (www.dpsfoundation.org/rff). Please include all YTD posted expenses through June 30, 2019.
Resources and instructions to prepare and what is needed to submit the RFF can be found on The Commons, here: http://thecommons.dpsk12.org/Page/105. Here is the link to SmartSheet: https://app.smartsheet.com/b/form/204d2be796ae480ba993fe5a1c6a2af3. If you need additional instructions on how to request funds, please reach out to your Financial Partner or Lora Langlee firstname.lastname@example.org (ext. 33432). For general questions, please reach out to me at email@example.com (ext. 33768).
Please be sure to use these grant funds before other funds as most of these grant funds have specific end dates. Once the RFF is submitted to DPS, the Office of the Controller will review, approve and forward your RFFs to DPS Foundation for payment. We will then cut checks to DPS for deposit into the project account.